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When organising events either as a commercial or community activity, it is key to take into account all of the risks that can affect an event. Organisers of events should consider these risks and develop effective strategies to militate against these risks effecting event attendees, event participants and the wider community.

While the emergency planning team does not produce event documentation with organisers, we act as a source of advice for event organisers and hold a seat on the Councils ASAG (Augmented Safety Advisory Group).

Event organisers should produce the following safety documentation when developing their own events:

 

  • Health & Safety Policy,
  • To scale event site plan,
  • Event Risk Assessment,
  • Event Safety Plan,
  • Site Evacuation plan,
  • Staff and volunteer safety briefings,

While there are many factors that will affect an event some of the key issues are detailed below, while this is not an extensive list, Event organisers should consider all risks at their event and plan accordingly.

  • Set up phase of the event,
  • Break down phase of the event,
  • Impacts of the weather: Rain, High temperatures, and wind,
  • Temporary Structures and their use,
  • Provision of on site electricity,
  • Safety equipment on site – fire fighting equipment, PPE,
  • Provision of onsite services, first aiders, catering, 

Please find below a number of documents which will assist event organisers to obtain copies of the legal guidance which  will relate to their own event.

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